Privacy Policy

GlobeSearch Management A/S, which also operates under the secondary name GlobeSearch A/S, is the data controller for the processing described in this privacy policy.

GlobeSearch Management A/S (secondary name: GlobeSearch A/S)
Forbindelsesvej 12, 1.th.
2100 Copenhagen, Denmark
CVR: 19441806
Data protection enquiries: gdpr@globesearch.dk

We collect personal information directly from you, for example when you submit your CV, create a candidate profile, contact us about a position or take part in a recruitment process.

Providing your information is voluntary. There is no statutory or contractual requirement for you to provide it. If you do not provide the information we ask for, for example contact details, a CV or consent in our forms, we cannot register you as a candidate, process your application or contact you about relevant positions.

Where relevant, we also collect professional information from other sources, such as LinkedIn, company websites and professional networks. We may also receive information from clients, professional contacts or referees in connection with a recruitment assignment.

When we collect information about you from sources other than you, we provide the information required by GDPR Article 14 within the deadlines laid down in Article 14(3): Within a reasonable period and no later than one month after collection, no later than our first communication with you if the information is used to contact you, and no later than the first disclosure if the information is to be disclosed to another recipient. We only refrain from providing this information where one of the exceptions in Article 14(5) applies, and we document the assessment.

Candidate information that GlobeSearch previously processed in Teamtailor has been transferred to Talentplay. The technical transfer does not in itself change the original purpose of the processing or its legal basis, and continued processing takes place on the original lawful terms. If we wish to process your information for a new purpose, we will give you the necessary information before that further processing begins. An update to this privacy policy does not necessarily satisfy our obligation to inform you individually.

We process personal information to provide our executive search, recruitment and career services. The legal basis depends on the purpose of the processing and on your relationship with GlobeSearch. Not all candidates are covered by the same legal basis.

• Historical candidates with valid consent (GDPR Article 6(1)(a)): If you have given GlobeSearch valid consent, including through our former system Teamtailor, we process your information on the basis of that consent and within its original terms, purposes and duration.
• Other historical candidates: Processing continues only on the documented lawful basis on which it originally took place. Where that basis cannot be documented, we do not assume a new one.
• Candidate research and executive search (GDPR Article 6(1)(f)): GlobeSearch has a legitimate interest in identifying, researching and contacting relevant professionals for specific or expected executive search assignments, and in assessing their professional fit. We only rely on this basis where a documented balancing test shows that your interests and fundamental rights do not override that interest, where the processing is limited to professional information, and where you receive the information you are entitled to.
• Specific recruitment assignments (GDPR Article 6(1)(b) and (f)): When you take part in a specific process at your request, processing necessary to take steps before a possible employment contract may be based on Article 6(1)(b). Other processing in the assignment, such as our assessment and presentation to the client, is assessed separately and may be based on legitimate interest.

Consent is never automatically replaced by legitimate interest.

Specifically, we may use your personal information to:

• Maintain and manage our professional candidate database.
• Identify and research candidates who may be relevant for current or future recruitment assignments.
• Assess your professional experience, qualifications and background against relevant opportunities.
• Contact you about career opportunities that may be relevant to your profile, experience and preferences.
• Manage and carry out specific recruitment assignments in which you take part.
• Prepare and present relevant candidate information to a client in connection with a specific recruitment assignment.
• Maintain our records and provide our recruitment services to clients.

We process personal information that is relevant and necessary for our recruitment and career services. The information we process may include:

• Name and contact details
• Professional profile and employment history
• Education, qualifications, courses and language skills
• CV and other information provided by or about you in connection with recruitment activities
• Information relevant to a specific recruitment assignment or career opportunity
• Information about your interaction with GlobeSearch and Talentplay, including your preferences and communication
• Professional information from other sources, where relevant to recruitment activities

We only process information that is relevant to the purposes described in this privacy policy and in accordance with applicable data protection law.

We do not seek to collect special categories of personal data (such as health information, religious or philosophical beliefs, trade union membership, political opinions, sexual orientation, or racial or ethnic origin). If you nevertheless share such information with us, we do not record or use it in our candidate database, research, matching or assessments, unless a specific condition in GDPR Article 9 applies and the processing is necessary.

We use personal information to provide our recruitment services and maintain an up-to-date professional candidate database.

This includes:

• Identifying and matching candidates with relevant current or future opportunities.
• Assessing professional experience, qualifications and suitability for specific recruitment assignments.
• Communicating with candidates about relevant career opportunities.
• Carrying out recruitment assignments on behalf of our clients.
• Preparing candidate profiles and other relevant material for specific recruitment assignments.
• Presenting candidates to clients as part of a specific recruitment process.
• Maintaining and providing our services to our clients.

We may use Talentplay and other technology, including AI-assisted tools, to support research, structuring of information, matching, summarising and preparation of recruitment material. These tools do not make recruitment decisions on their own. A GlobeSearch consultant reviews the output and decides on your suitability and any next steps.

Recording of interviews and meetings. With your active consent, we may record interviews or meetings with you to support AI-assisted transcription and the preparation of structured meeting notes in Talentplay. You may decline at any time and continue the meeting with ordinary manual notes instead. Declining has no effect on your candidacy.

Before a recording starts, we ask you not to share sensitive information that is not necessary for the recruitment process. A consultant reviews the meeting notes before they are saved to your candidate profile and removes passages containing special categories of personal data, unless a specific condition in GDPR Article 9 applies and the processing is necessary. The audio recording and full transcript are kept only as long as necessary to prepare and quality-check the meeting notes and are then deleted in accordance with our applicable procedures for recordings.

Clients. When you take part in a specific search assignment, we may share relevant personal information about you, such as your CV, professional background, qualifications, motivation and our assessment of your suitability, with the client organisation concerned. Your candidate material is only released to a client after a GlobeSearch consultant has approved it. Before your material is presented, we tell you which client it concerns, and we obtain your confirmation where required. The client becomes an independent controller for its subsequent use of the information.

Processors. We use trusted suppliers who process personal information on our behalf, including providers of recruitment systems (Talentplay), hosting and databases, AI services, email delivery and other IT services.

Processing outside the EU/EEA. Information submitted through this website is stored in a database in the EU (Ireland). Some processing may nevertheless take place outside the EU/EEA, in particular through:

• AI providers used for AI-assisted analysis, structuring and transcription, including Google (Gemini) and OpenAI (GPT), accessed through the AI gateway of our platform provider Lovable.
• Lovable's managed email service, which sends system and account emails.
• Other IT providers, such as Microsoft (calendar integration) and Firecrawl (retrieval of public web pages, such as job advertisements), where they are used in a specific case.

A transfer to a country outside the EU/EEA may only take place on the basis of a transfer mechanism under GDPR Chapter V, such as a European Commission adequacy decision (including the EU-US Data Privacy Framework for certified recipients) or the European Commission's standard contractual clauses. Lovable's published data processing agreement provides for the EU standard contractual clauses for transfers outside the EU/EEA, and Microsoft's published data protection terms provide for standard contractual clauses and the EU-US Data Privacy Framework. We are confirming that these terms apply to our specific subscriptions, and which safeguard applies to Firecrawl. You can at any time ask which providers process your information outside the EU/EEA and which safeguard applies, and receive a copy of the relevant safeguards, by writing to gdpr@globesearch.dk.

We only share information that is relevant and necessary for the purposes described in this privacy policy.

We only retain personal information for as long as necessary for a documented, lawful purpose. The applicable retention period depends on which group of candidates you belong to:

• Historical Teamtailor candidates: Your information is retained in accordance with the consent terms and retention periods that originally applied to you. The transfer to Talentplay does not start a new retention period.
• Other historical GlobeSearch candidates: Your information is retained in accordance with the retention period that applied to your original lawful basis and is not extended by the transfer.
• Profiles created solely from research: If we created a profile about you from professional information from other sources and you have not been in dialogue with us, separate and shorter retention rules apply than for other candidates. These profiles are not covered by the five-year model.
• Specific recruitment assignments: Relevant documentation may be kept for as long as necessary to complete the assignment and to document it, or to establish, exercise or defend legal claims, or where required by law.

You can always ask us at gdpr@globesearch.dk which specific retention period applies to you.

Planned five-year model. We are introducing a retention model for candidates who have an established, lawful relationship with GlobeSearch. The model is not yet implemented and verified in Talentplay and is described here as the intended practice, not as functionality already in operation. Until it is in operation, the retention periods above apply, and the model does not extend them.

Under the planned model, information is retained for up to five years from the latest relevant, documented candidate signal, where this is legally applicable. Relevant signals include genuine dialogue with you, your reply to an email, a phone conversation, participation in a recruitment process, updates you make to your profile yourself, or an explicit decision about GlobeSearch's access to your information. A login to Talentplay only counts where it genuinely demonstrates a continuing relationship with GlobeSearch. Internal searches, opening your CV, emails you do not answer, data migration and contact preferences that are simply enabled by default do not count and do not reset the period.

Approximately 90 days before the five-year deadline, the candidate record will be given the internal status "Skal kontaktes mhp. fortsat kontakt" (to be contacted regarding continued contact). We may then contact you, but only through communication channels that are lawful in your case. We respect all existing opt-outs, objections and contact restrictions. If there is no qualifying signal by the applicable deadline, GlobeSearch's candidate record is deleted, unless a specific lawful exception is documented. Follow-up or an unanswered message does not extend the deadline, and there is no automatic renewal.

Your own Talentplay account. Deletion of GlobeSearch's candidate record does not automatically delete your independent Talentplay account or your Master CV.

Opting out of contact. If you have objected or asked us not to contact you, we only keep the limited record necessary to ensure that we respect your request.

You have the right to request access to the personal information we hold about you and to have inaccurate information corrected. Depending on the circumstances, you may also have the right to request erasure, restriction of processing or data portability.

Right to object (GDPR Article 21). Where we process your personal information on the basis of our legitimate interests, you have the right to object, on grounds relating to your particular situation. We must then stop the relevant processing, not just our emails to you, unless we can demonstrate compelling legitimate grounds that override your interests, rights and freedoms, or the processing is necessary to establish, exercise or defend legal claims. Where the right to object applies, we explicitly bring it to your attention at the latest at our first communication with you, presented separately from other information.

Withdrawal of consent. Where we process your personal information on the basis of your consent, you may withdraw it at any time. This does not affect the lawfulness of processing before the withdrawal. When you withdraw consent, we do not continue the same processing on the basis of legitimate interest.

To respect an objection or withdrawal, we keep a limited suppression record so that we do not contact you or process your information again for the same purpose.

You can exercise your rights by writing to gdpr@globesearch.dk.

If you have given GlobeSearch valid consent, including through our former system Teamtailor, the consent continues to apply on its original terms, purposes and duration.

• The transfer of your information to Talentplay does not change your original legal basis.
• If you activate a Talentplay account, your consent is not automatically replaced by legitimate interest.
• A reply from you does not automatically renew or extend an existing consent.
• New purposes require an appropriate legal basis and, where required, prior information or a new active choice from you.
• Previous objections and withdrawals remain in effect.
• We keep your relevant historical documentation, including consents, preferences, objections and withdrawals.

If you have questions about how we process your personal information, or wish to complain about how we have handled a request, please contact us at gdpr@globesearch.dk.

You also have the right to lodge a complaint with the Danish Data Protection Agency (Datatilsynet), Carl Jacobsens Vej 35, 2500 Valby, www.datatilsynet.dk, or with the supervisory authority in the EU/EEA country where you live or work.