Privacy Policy

GlobeSearch A/S
Forbindelsesvej 12, 1.th.
2100 Copenhagen, Denmark
CVR: 19441806

We collect personal information when you provide it to us directly, for example when you submit your CV, contact us regarding a position, or participate in a recruitment process.

We may also collect publicly available professional information, such as information from LinkedIn, company websites, professional networks and other publicly available sources.

Where relevant, we may receive information about you from clients, professional contacts, references or other sources in connection with a recruitment assignment. Where we receive or collect information about you from sources other than yourself, we will inform you in accordance with Article 14 of the GDPR, generally at the latest when we first contact you.

We process personal information for the purposes of operating our recruitment and career services.

For our general candidate database, candidate research and identification, and communication about relevant career opportunities, we rely on our legitimate interests in accordance with Article 6(1)(f) of the GDPR.

Specifically, we may use your personal information to:

• Maintain and manage our professional candidate database.
• Identify and research candidates who may be relevant to current or future recruitment assignments.
• Assess your professional experience, qualifications and background in relation to relevant opportunities.
• Contact you about career opportunities that may be relevant to your profile, experience and preferences.
• Manage and conduct specific recruitment assignments in which you participate.
• Prepare and present relevant candidate information to a client in connection with a specific recruitment assignment.
• Maintain our records and deliver our recruitment services to clients.

When you participate in a specific recruitment process, processing that is necessary to take steps at your request prior to entering into a contract, or necessary for the performance of a contract, may be based on Article 6(1)(b) of the GDPR.

We process personal information that is relevant and necessary for our recruitment and career services. The information we process may include:

• Name and contact details
• Professional profile and employment history
• Education, qualifications, courses and language skills
• CV and other information provided by or about you in connection with recruitment activities
• Information relevant to a specific recruitment assignment or career opportunity
• Information concerning your interaction with GlobeSearch and Talentplay, including your preferences and communications
• Information obtained from publicly available professional sources where relevant to recruitment activities

We only process information that is relevant to the purposes described in this Privacy Policy and in accordance with applicable data protection law.

We do not seek to collect special categories of personal information (such as health, religious or philosophical beliefs, trade union membership, political opinions, sexual orientation, or racial or ethnic origin). Where such information is nonetheless shared with us voluntarily by a candidate during a conversation or interview, we do not record, structure, or use this information as part of our candidate database, research, matching or assessment processes, unless we have a specific legal basis to do so.

We use personal information to operate our recruitment services and maintain an up-to-date professional candidate database.

This includes:

• Identifying and matching candidates with relevant current or future opportunities.
• Assessing professional experience, qualifications and suitability for specific recruitment assignments.
• Communicating with candidates about relevant career opportunities.
• Conducting recruitment assignments on behalf of our clients.
• Preparing candidate profiles and other relevant materials for specific recruitment assignments.
• Presenting candidates to clients when this forms part of a specific recruitment process.
• Maintaining and delivering our services to our clients.

We may use Talentplay and other technology, including AI-assisted tools, to support activities such as research, information structuring, matching, summarisation and preparation of recruitment materials. Such tools support our work but do not independently make recruitment decisions on your behalf; a GlobeSearch consultant reviews and decides on your suitability and any next steps.

Recording of interviews and meetings. With your active consent, we may record interviews or meetings with you to support automatic transcription and the preparation of a structured meeting note in Talentplay. You may decline this at any time and continue the meeting with ordinary manual notes instead; declining has no effect on your candidacy. Where you consent to recording, the original audio recording and the full transcription are retained only for a short period necessary to prepare and quality-check the resulting meeting note, after which they are deleted. The resulting, reviewed meeting note is retained as part of your candidate record. Where you share special categories of personal information (as described in section 04) during a recorded conversation, this information is removed before the meeting note is saved to your record.

Where you take part in a specific search assignment, we may share relevant personal information about you, such as your CV, professional background, qualifications, motivation and our assessment of your suitability, with the client organisation concerned.

This processing is necessary for the performance of the recruitment process you are taking part in, in accordance with Article 6(1)(b) of the GDPR. When information is shared with a client in this way, the client becomes an independent data controller for its own subsequent use of that information.

We may also share personal information with trusted subcontractors and data processors, such as database, hosting and IT service providers, who process information on our behalf and under appropriate data processing agreements.

We only share information that is relevant and necessary for the purposes described in this Privacy Policy and in accordance with applicable data protection law.

We retain personal information for as long as it is necessary for the purposes described in this Privacy Policy.

General candidate database. For our general professional candidate database, we review candidate information every five years to confirm that our legitimate purpose for retaining it continues to exist. Where the applicable conditions are met, including that you remain relevant to our candidate database, your Talentplay account (where applicable) remains active, and you have not objected to this processing, we extend retention for a further five years. This review and extension may take place repeatedly, for as long as our legitimate interest in the retention can be documented.

Candidates who have opted out of future outreach. If you have told us that you do not wish to be contacted about future career opportunities, we retain a more limited record and do not include you in searches for new opportunities, in accordance with your right to object described in section 08.

Candidates without an active Talentplay account. Where GlobeSearch has created a candidate record on your behalf, for example based on your CV or publicly available professional information, and you have not activated a Talentplay account, we retain this record for up to 12 months. Within this period, we may contact you to invite you to activate a Talentplay account. If you do not activate an account within this period, we will review whether continued retention is justified, or otherwise delete the record. If you activate a Talentplay account, the retention period described above for our general candidate database applies from the date of activation.

Specific recruitment assignments. Where a candidate participates in a specific recruitment assignment, relevant information may be retained for as long as necessary to manage the recruitment process and fulfil applicable documentation and legal requirements, which may extend beyond the conclusion of the assignment.

Retention periods may therefore vary depending on the nature of the information, the purpose for which it is processed and our ongoing legitimate interests.

You have the right to request access to the personal information we hold about you and to have inaccurate information corrected.

Depending on the circumstances, you may also have the right to request deletion of your personal information, restriction of processing, or data portability.

Where we process your personal information on the basis of our legitimate interests under Article 6(1)(f) of the GDPR, you have the right to object to such processing on grounds relating to your particular situation.

You have the right to object at any time to our use of your personal information to contact you about relevant career opportunities. If you object, we will stop contacting you about future career opportunities. This does not affect our ability to retain your professional information where we have another lawful basis for doing so.

Where the right to object applies, we will clearly inform you of this right at the latest at the time of our first communication with you and present it separately from other information.

If you have any concerns about how we process your personal information, or if you wish to make a complaint about how we have handled a request, please contact us at gdpr@globesearch.dk.

You also have the right to lodge a complaint with your local data protection authority. In Denmark, this is Datatilsynet.

If you were already registered as a GlobeSearch candidate before Talentplay's current model, and gave your consent under our previous consent process, that consent continues to apply on its original terms (including its original validity period and renewal process) until you activate a Talentplay account.

If you activate a Talentplay account, your record moves to the legitimate interest model described in sections 03 and 07 above, and your previous consent is retained only as a historical record of the basis on which we processed your information before activation. We will clearly inform you of this change when you activate your account.

If you never activate a Talentplay account, your information continues to be processed under your original consent and its terms, and you may withdraw that consent at any time by contacting us at gdpr@globesearch.dk.

If you have any concerns about how we process your personal information, or if you wish to make a complaint about how we have handled a request, please contact us at gdpr@globesearch.dk. We will do our best to address your concerns promptly.

You also have the right to lodge a complaint with your local data protection authority. In Denmark, this is Datatilsynet.